Our Medications Policy:

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• A ‘Medication Consent & Authorization’ form must accompany all medications. This 

form is to be completed by the parent/guardian. Ensure that all forms are on file and are 
completed in full before accepting medication. Medications will not be given if the 
information is missing on the administration form. 

• The parent should hand deliver the medication in the original container(s) and give the 

written instructions to the supervisor or in her absence the classroom teacher. Medication is 
not to be left in a child’s cubbie area. All drugs and medications must be always 
inaccessible to the children and kept in a locked container. There will be locked 
medicine containers on site, in the kitchen. All drugs and medication must be stored in 
accordance with the instructions for storage on the label. Parents do not have access to 
storage areas. Staff members will lock and retrieve all medications daily for parents.

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• Medications such as puffers and epinephrine may need to be administered quickly, therefore 

they will be kept in the blue lunch bag in the knapsack that always stays with the group. It 
will be taken when on walks or trips with the person who has the child in their group that 
may need the medication.

• Any drug or medication that is not in the original container as supplied by the pharmacist or 

manufacturer will not be administered. Prescription medications and over-the-counter
packages must be clearly labelled with a sticker containing the following: the child’s name, 
the name of the drug or medication, the dosage, the date of purchase or expiration date and 
the instructions for storage and administration. Medication that does not contain all this 
information will not be administered. 

• An administration record is to be kept indicating the child’s name, the dosage, times that 

drugs or medications were administered and staff initials. A new form shall be completed 
anytime administration data changes, a new medication is brought with a new purchase and 
expiry date or if the backside administration recorded is completely full.

• The Centre Supervisor is designated to oversee the administration of all medication for 

the centre or in his/her absence the Assistant Supervisor or in his/her absence the staff 
member designated to be in charge. A record will be kept in the office communication book 
of any person other than the supervisor/assistant supervisor who has been left as the 
designated person in charge. 

• It is preferable to remove a child from the activity area to administer medication in a quiet 

area with the least possible interruption. Medication should be administered in a well-lit 
Administration of Medication area.

 

 

The designated person will read the instructions twice, sign for medication before 
giving it, double check the dosage with another staff member, look at and verbally name 
the child before administering it, and only administer one medication at a time.
 

• Any accidental administration of medication, (i.e. medication to the wrong child or dose 

error) should be recorded and reported to the supervisor, who should then notify the parent 
of the child. If an error of this sort does occur the incident will be reported to the Ministry of 
Education, as a Serious Occurrence, if it may lead to adverse symptoms, serious illness, or 
death.

• The medication cabinets should only contain medications that are accompanied by current 

instructions. Leftover surplus medication should be returned in the original container to a 
parent of the child or discarded as per pharmacy directions if not retrieved within a week of 
the last dosage given.

• Any medication for use by a TLD staff member, for the treatment of illnesses or permanent

conditions must also be placed in locked cabinets and be labelled in the same manner as the 
children’s medications. 
 

Licensees must implement and ensure that the procedures with respect to the administration of 
drugs and medication are implemented by the staff, volunteers and students and are monitored 
for compliance and policy. The keeping of records includes documenting the administration of any drug or medication and 
retaining the documentation of the administration in the child’s file for at least three years.
 

Drug Identification Numbers:
The requirements for the administration of drugs and medication apply to more than 
prescription medications. All products containing Drug Identification Numbers except for
sunscreen, lotion, lip balm, bug spray, hand sanitizer, as well as diaper cream that is not used 
for acute, symptomatic treatment, require a schedule of administration and applicable record 
keeping. The requirements apply to a wide variety of items, including vitamins, medicated 
ointments, prescription medication and over-the-counter medication.
A Drug Identification Number (DIN) is an eight-digit number assigned by Health Canada to a 
drug product prior to being marketed in Canada. It uniquely identifies all drug products sold in 
a dosage form in Canada and is located on the label of prescription and over-the-counter drug 
products that have been evaluated and authorized for sale in Canada